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Job details: Operations Team Assistant |
Operations Team Assistant Job id: 38727395
Location: Central London / West End, London
Salary: 27-28k
Company:Office Angels
Job type: Permanent
Date posted: 05/06/2008 11:34
Description:
Do you have a minimum of 3 years secretarial experience? Are you looking to work as part of a team? This role requires you to:
- Facilitate the smooth and effective functioning of the clinical Operations Team
- Providing an effective secretarial and administrative support service
- Enable the team to concentrate on achieving the management of the clinical trials.
Duties may include the following
- Provide a full secretarial and administrative service for the team including record keeping, filing, telephone, post and email screening/re-routing.
- Co-ordinate diary and associated arrangements so at to optimise use of the team's time and effectiveness.
- Organise meetings and/or events, making appropriate arrangements and ensuring efficient and effective communications
- Progress and resolve issues on behalf of the team to ensure that priorities, deadlines and quality standards are met and that all team reports are collated and submitted in a timely fashion.
- Develop and operate administrative processes and systems to support and optimise the work of the team and seek opportunities to improve working practices and procedures.
- Obtain, analyse and present information to a high level of presentation, accuracy and timeliness.
- Carry out projects and/or ad hoc administration activities as delegated by members of the team.
- Organise and arrange travel.
Education
- A Level standard or equivalent
- Minimum of 3 years secretarial experience
- Proven track record of effectively supporting an executive or team.
- Proven strong skills in spreadsheets, databases and/or graphic packages.
Skills
- Good skills in project management
- Good skills in people management
- Basic skills in research and analysis
- Sharing knowledge and skills
- Very organised, strong filing skills (PC and paper)
- Good Diary Management
Physical Demands
- Ability to sit and stand for long periods of time
- Carrying, handling and reaching for objects
- Ability to lift and carry over 25 pounds
Contact: The Perms Team
Reference: job/PF-OTAs
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