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Job details: Sunsail Quayside - Events Coordinator |
Sunsail Quayside - Events Coordinator Job id: 38728876
Location: London
Salary: Competitive salary & benefits
Company:TUI Travel PLC
Job type: Contract
Date posted: 05/06/2008 12:26
Description:
About the roleJob Title : Events CoordinatorBased : Port Solent, PortsmouthReporting To : Quayside Manager/Commercial Director SunsailSalary : £15,000p.a. Maternity cover ? Minimum 1 yearOverall Purpose Working within the Events Sales Team, you will provide event account management and administration functions for Quayside and be responsible for providing a personalised service to both existing and new clientele.Key ResponsibilitiesFUNCTIONS AND EVENTS. Principle point of contact and coordinator for all functions, whether for a conference, party or an exhibition. . Provide quotes, menus and check availability in the Function diaries, book functions. Follow through bookings until confirmation and deposits are received, then issue invoiced receipts. Ensure all client requirements are passed to the Front of House team and the Head Chef with use of a weekly planner. Production of menu cards, wine lists, layout plans and location maps. Organise and promote themed events e.g. Valentines Day Suppers, Easter Sunday Lunches, Christmas Party Nights and New Years Eve Celebrations etc.. Liaise with the marketing department, with regard to the creation of promotional literature including leaflets, posters and tickets. Co-ordinate bookings received to include any advanced payments, timings and special dietary requirements. Keep all Function/Bar Diaries updated and informative. Continually assess prices and suggest increases and added value where possible or necessary. Liaise with third party suppliers as required. Log and raise invoices. Send out reminders and chase payment of overdue accounts. Work closely with the Treasury Department to ensure all customers are correctly removed from the suspense account and that the Debtors list is kept up to dateSUNSAIL EVENTS TEAM. Coordination of bookings from the Events team. Produce weekly recharge sheets with breakdown of costings. Administration support to the Events Team as requiredPersonal Qualities/Attributes Required. PC literacy including word and excel. Good organisational skills and ability to prioritise workload to meet deadlines. Excellent attention to detail. A methodical approach to work. Self-motivated. Flexibility
Contact: Please click on the 'Apply For This Job' button below.
Reference: job/FCM33
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